Difference between revisions of "Storage"

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TL;DR: As a member you get a guaranteed 35L-ish storage slot. If you have something that won’t fit in the slot then fill out a Large Project Storage request, it’s very straightforward. Comments or criticism? Email us directly: directors@leedshackspace.org.uk
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[[Category:Infrastructure]]
  
==Clear Desk Policy==
 
  
Starting with the main desks in the space we will be implementing a clear desk policy. If anything is left out on the desks it will be swept into the week’s box of shame.
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== Important Information ==
  
ideal: There are four boxes of shame. They are rotated on a Tuesday before every open night in a conveyor belt fashion. If you leave something out, look for it in the boxes. You have three to four weeks to retrieve anything from the boxes of shame before it is split apart for reuse or thrown away, which occurs when the box moves from the last slot back to the first slot.
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Leeds Hackspace takes no responsibility for anything which which is stored on the premises, and you are personally responsible for everything that you leave here. If you aren't happy with the potential that something will go missing or will otherwise be damaged you must not leave it in a public space.
  
reality: There is currently one box of shame. It has very few items in it and we hope to keep it that way. It is currently practical to treat it almost as a lost & found though if/when it starts filling up then we'll head toward the ideal.  
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The Directors & Management Committee reserve the right to refuse to allow the storage of anything on Leeds Hackspace premises for reasons of safety of either the premises or members. If readily identifiable the owner will be informed and given a reasonable time period to remove the item(s), otherwise a wider announcement to members will be made. If the item(s) are not removed within the period defined then the Management Committee will dispose of them appropriately.
  
If you've lost or left something small check the box'o'shame first.
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The Directors & Management Committee reserve the right to inspect anything left stored on Leeds Hackspace premises.
  
 
== Member Storage ==
 
== Member Storage ==
  
Based on [https://bit.ly/2hSYAoc Andy's proposal], we now have over 100 spaces approximately 415mm * 350mm * 500mm - large enough to accommodate a 35 liter box or some other amount of stuff. Everything must fit inside the allocated slot. If it does not fit in the slot then please refer to the Large Project Storage section below. Members are welcome to personalise their slot by fitting a door. Mounting/fitting guides will be published.  
+
Based on [https://bit.ly/2hSYAoc Andy's proposal], we now have over 100 spaces large enough to accommodate a 35 litre box or some other amount of stuff. Everything must fit inside the allocated slot. If it does not fit in the slot then please refer to the Large Project Storage section below.  
 +
 
 +
Members are welcome to personalise their slot by fitting a door. Mounting/fitting guides will be published, talk to Andy Sloss (Andy51055) if you want to get involved in this.
 +
 
 +
* Each member is guaranteed one slot as a condition of membership.
 +
* When you are no longer a member you no longer have a right to store anything at the Hackspace.
 +
* If you are using more than one slot you will be asked to make way for other members should the need arise. You will be informed by email if you need to vacate a slot. Please be considerate and don't take up a lot of space.
 +
* Print a label using the label printer, stick it above your slot (or on your door)
 +
* Approximately 415mm x 350 mm x 500mm deep. Will comfortably fit a 35 litre Really Useful Box.
 +
* Everything must fit inside the slot. Anything which sticks out of the slot or is left on the floor will be put in the box of shame by the door. The box of shame will be emptied every Open Saturday.
 +
* Do not store any food.
 +
* Do not store anything dangerous. Use your common sense.
 +
* Do not take anything from anyone's slot without prior permission. This is a serious offence and may result in referral to the [[Complaints]] procedure.
 +
 
 +
==Clear Desk Policy==
 +
 
 +
If anything is left out on the desks it will be swept into the week’s box of shame.
 +
 
 +
There are four boxes of shame. They are rotated on a Tuesday before every open night in a conveyor belt fashion. If you leave something out, look for it in the boxes. You have three to four weeks to retrieve anything from the boxes of shame before it is split apart for reuse or thrown away, which occurs when the box moves from the last slot back to the first slot.
 +
 
 +
If you have lost something check the Boxes of Shame.
 +
 
 +
== Chemical Storage ==
  
* 415mm * 350mm. 500mm deep.
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Please store chemicals in the large metal cabinet located in the workshop.  
* No sticking out - it will be moved to the box of shame =(
 
* No food
 
* No life
 
* No death
 
* No chemicals/explosives/fuel
 
  
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* You are required to put your name on it.
 +
* Mark the containers very clearly if they are not for general use.
 +
* You must print a COSHH sheet and place a copy in the lever-arch folder inside the cabinet.
 +
* The Directors & Management Committee may refuse to store any chemical at the Space. See the Important Information notice above.
  
 
== Large Project Storage (LPS)* ==
 
== Large Project Storage (LPS)* ==
  
The infrastructure for this section is not yet implemented. Please bear with us while we get this sorted out.
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''The infrastructure for this section is not yet implemented. Please bear with us while we get this sorted out.''
  
 
If your project won’t fit in the member storage slot then it’s time to fill out a Large Project Storage Proposal form. If your thing is going to disappear within 24 hours, you don’t need to request storage.
 
If your project won’t fit in the member storage slot then it’s time to fill out a Large Project Storage Proposal form. If your thing is going to disappear within 24 hours, you don’t need to request storage.
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This isn’t meant to be an arduous or intimidating process.
 
This isn’t meant to be an arduous or intimidating process.
  
Fill out the form with your name, the nature of the project, ideal storage area and the expected end date.
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* Fill out the form with your name, the nature of the project, ideal storage area and the expected end date.
The form will email the mailing list.
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* The form will email the mailing list.
If no-one has any objections within 24 hours then go for it, you’re automatically approved.  
+
* If no-one has any objections within 24 hours then go for it, you’re automatically approved.  
Grab one of the luggage tags and fill it in, attach it to your project somehow so we know who is responsible for what.
+
* Grab one of the luggage tags and fill it in, attach it to your project somehow so we know who is responsible for what.
Project taking a bit longer than you thought? Not a problem. Just keep the mailing list up to date with developments and update the expected end date.
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* Project taking a bit longer than you thought? Not a problem. Just keep the mailing list up to date with developments and update the expected end date.
  
 
The default state for a LPS request after 24 hours is “Approved” if there is no negative response on the mailing list. After negative response a Management Committee member will intervene with either an Approved or Not Approved status.
 
The default state for a LPS request after 24 hours is “Approved” if there is no negative response on the mailing list. After negative response a Management Committee member will intervene with either an Approved or Not Approved status.
  
Large projects will be audited regularly by the Management Committee on a hack-the-space day. These happen every couple of months, usually coinciding with a Saturday open day. If a Large Project appears to be abandoned (i.e. the luggage tag hasn’t been updated in awhile, nobody has seen the owner in months) then the Management Committee will take appropriate measures to get in touch with the owner. If we can’t get in touch with the owner after a period of time then don’t be surprised if the project is disposed of.  
+
Large projects will be audited regularly by the Management Committee on a hack-the-space day. These happen every couple of months, usually coinciding with a Saturday open day. If a Large Project appears to be abandoned (i.e. the luggage tag hasn’t been updated in a while, nobody has seen the owner in months) then the Management Committee will take appropriate measures to get in touch with the owner. If we can’t get in touch with the owner after a period of time then don’t be surprised if the project is disposed of.  
  
 
Members on the mailing list are welcome to reject a request on grounds of safety (I want to store a large quantity of chlorine gas in a rusty gas cylinder of questionable heritage), inconvenience (I want to store 500 scaffolding poles) or time scale (I would like to store this project for 3 months while this super-strong but super-slow acting glue cures).
 
Members on the mailing list are welcome to reject a request on grounds of safety (I want to store a large quantity of chlorine gas in a rusty gas cylinder of questionable heritage), inconvenience (I want to store 500 scaffolding poles) or time scale (I would like to store this project for 3 months while this super-strong but super-slow acting glue cures).
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We’ve got this super-cool new hackspace with loads of space, let’s not just let it get filled with forgotten projects and associated detritus. An upside of this process is that we get to know what cool things everyone is working on!
 
We’ve got this super-cool new hackspace with loads of space, let’s not just let it get filled with forgotten projects and associated detritus. An upside of this process is that we get to know what cool things everyone is working on!
  
*We’ve cribbed a lot of this from London Hackspace. No shame.
+
''We’ve cribbed a lot of this from London Hackspace. No shame.''
  
[https://groups.google.com/d/topic/leeds-hack-space/oVdMyqS95-w/discussion George's Drone Request] is a good early example of this.
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[https://groups.google.com/d/topic/leeds-hack-space/oVdMyqS95-w/discussion George's Drone Request] is a good early example of how Large Project Storage will work out.
  
 
==Large Tool Storage==
 
==Large Tool Storage==
  
If you have tools that you would like to loan to the Hackspace on a long term basis, please email directors@leedshackspace.org.uk.
+
If you have tools that you would like to loan to the Hackspace on a long term basis, please email directors@leedshackspace.org.uk. Although it will avoided, Leeds Hackspace takes no responsibility for any damage that might occur to tools loaned to the space.
 
 
== Other notes ==
 
 
 
The directors reserve the right to inspect anything left stored on Leeds Hackspace premises.
 
 
 
We cannot be responsible for the safety or security of anything left on Hackspace premises.
 

Revision as of 22:48, 20 February 2017


Important Information

Leeds Hackspace takes no responsibility for anything which which is stored on the premises, and you are personally responsible for everything that you leave here. If you aren't happy with the potential that something will go missing or will otherwise be damaged you must not leave it in a public space.

The Directors & Management Committee reserve the right to refuse to allow the storage of anything on Leeds Hackspace premises for reasons of safety of either the premises or members. If readily identifiable the owner will be informed and given a reasonable time period to remove the item(s), otherwise a wider announcement to members will be made. If the item(s) are not removed within the period defined then the Management Committee will dispose of them appropriately.

The Directors & Management Committee reserve the right to inspect anything left stored on Leeds Hackspace premises.

Member Storage

Based on Andy's proposal, we now have over 100 spaces large enough to accommodate a 35 litre box or some other amount of stuff. Everything must fit inside the allocated slot. If it does not fit in the slot then please refer to the Large Project Storage section below.

Members are welcome to personalise their slot by fitting a door. Mounting/fitting guides will be published, talk to Andy Sloss (Andy51055) if you want to get involved in this.

  • Each member is guaranteed one slot as a condition of membership.
  • When you are no longer a member you no longer have a right to store anything at the Hackspace.
  • If you are using more than one slot you will be asked to make way for other members should the need arise. You will be informed by email if you need to vacate a slot. Please be considerate and don't take up a lot of space.
  • Print a label using the label printer, stick it above your slot (or on your door)
  • Approximately 415mm x 350 mm x 500mm deep. Will comfortably fit a 35 litre Really Useful Box.
  • Everything must fit inside the slot. Anything which sticks out of the slot or is left on the floor will be put in the box of shame by the door. The box of shame will be emptied every Open Saturday.
  • Do not store any food.
  • Do not store anything dangerous. Use your common sense.
  • Do not take anything from anyone's slot without prior permission. This is a serious offence and may result in referral to the Complaints procedure.

Clear Desk Policy

If anything is left out on the desks it will be swept into the week’s box of shame.

There are four boxes of shame. They are rotated on a Tuesday before every open night in a conveyor belt fashion. If you leave something out, look for it in the boxes. You have three to four weeks to retrieve anything from the boxes of shame before it is split apart for reuse or thrown away, which occurs when the box moves from the last slot back to the first slot.

If you have lost something check the Boxes of Shame.

Chemical Storage

Please store chemicals in the large metal cabinet located in the workshop.

  • You are required to put your name on it.
  • Mark the containers very clearly if they are not for general use.
  • You must print a COSHH sheet and place a copy in the lever-arch folder inside the cabinet.
  • The Directors & Management Committee may refuse to store any chemical at the Space. See the Important Information notice above.

Large Project Storage (LPS)*

The infrastructure for this section is not yet implemented. Please bear with us while we get this sorted out.

If your project won’t fit in the member storage slot then it’s time to fill out a Large Project Storage Proposal form. If your thing is going to disappear within 24 hours, you don’t need to request storage.

This isn’t meant to be an arduous or intimidating process.

  • Fill out the form with your name, the nature of the project, ideal storage area and the expected end date.
  • The form will email the mailing list.
  • If no-one has any objections within 24 hours then go for it, you’re automatically approved.
  • Grab one of the luggage tags and fill it in, attach it to your project somehow so we know who is responsible for what.
  • Project taking a bit longer than you thought? Not a problem. Just keep the mailing list up to date with developments and update the expected end date.

The default state for a LPS request after 24 hours is “Approved” if there is no negative response on the mailing list. After negative response a Management Committee member will intervene with either an Approved or Not Approved status.

Large projects will be audited regularly by the Management Committee on a hack-the-space day. These happen every couple of months, usually coinciding with a Saturday open day. If a Large Project appears to be abandoned (i.e. the luggage tag hasn’t been updated in a while, nobody has seen the owner in months) then the Management Committee will take appropriate measures to get in touch with the owner. If we can’t get in touch with the owner after a period of time then don’t be surprised if the project is disposed of.

Members on the mailing list are welcome to reject a request on grounds of safety (I want to store a large quantity of chlorine gas in a rusty gas cylinder of questionable heritage), inconvenience (I want to store 500 scaffolding poles) or time scale (I would like to store this project for 3 months while this super-strong but super-slow acting glue cures).

We’ve got this super-cool new hackspace with loads of space, let’s not just let it get filled with forgotten projects and associated detritus. An upside of this process is that we get to know what cool things everyone is working on!

We’ve cribbed a lot of this from London Hackspace. No shame.

George's Drone Request is a good early example of how Large Project Storage will work out.

Large Tool Storage

If you have tools that you would like to loan to the Hackspace on a long term basis, please email directors@leedshackspace.org.uk. Although it will avoided, Leeds Hackspace takes no responsibility for any damage that might occur to tools loaned to the space.